Preamble- We, the Members of the Liberty History Society, in hopes of stimulating, promoting and furthering the accumulation of historical knowledge of Georgia’s local history, to promote responsibility and leadership skills among its members, and to assist local history societies and historians to identify and preserve landmarks in Forsyth County, Georgia, do hereby ordain and establish this constitution for the Liberty History Society, Cumming, Georgia.
 
Article I- Name
The name of the organization shall be the Liberty History Society. Its motto shall be Non Sibi Sed Aliis (Not for ourselves, but others).
 
Article II- Purpose
The purpose of this organization shall be to provide a supplemental historical educational experience in a less formal manner, whilst building and maintaining productive relationships with like-minded scholars.
 
Article III- Membership
Section 1- The membership of this organization shall be open to all students, parents and faculty of Liberty Middle School.
Section 2- All recognized members assume the mantle of membership with the knowledge…

1. All members are expected to maintain good discipline record. Failure to do so can lead to revocation of membership, along with all attached privileges.
2. All members are expected to remain active members of the organization while attending Liberty Middle School. Therefore, attendance in good faith to meetings, fundraisers, and activities is expected to maintain membership.

B1. It is understood that some absences are to be considered excused. Members, however, should inform the sponsors or president of any said absences. The ability to excuse absences is contingent upon the sponsor’s approval. Flexibility and good judgement will be utilized in the determination of participation in the organization’s planned events.
B2. Members who have been removed may submit for readmission to the organization at the beginning of the next school year. The sponsor holds the final decision on acceptance of the readmission request.
B3. As soon as possible after its activation in the Fall Semester of the school year, the Liberty History Society will undertake a program of service which will be of benefit to Forsyth County. These projects shall be decided upon only after consultation with, and upon approval of, the executive staff of the Liberty History Society and the Principal of Liberty Middle School.
 
Article IV- Finances
The financial matters of this organization shall be handled by the sponsor and school administration, in congress with organization’s officers. Dues and fundraising are acceptable forms of fund collection, but only if approved by the general membership.
Section 1- Dues will be only collected to cover costs of the members’ t-shirt and activities of the organization. Dues shall be collected by the sponsor. Failure to pay dues by the due date may lead to a loss of privileges.
 
Article V- Officers
The officers of this organization shall consist of a President, Vice President, Secretary, Historian, Treasurer, Sergeant at Arms, and Executive Assistant.
Section 1- President: The duties listed below are the minimum duties of the president. Others may be assigned. The president is to:

1. Report to the advisor.
2. Oversee the fundraising.
3. Assign committee jobs.
4. Create an agenda for the upcoming meeting and turn it into the advisor two days prior to the meeting.

Section 2- Vice President: The duties listed below are the minimum duties of the vice president. Others may be assigned. The vice president is to:

1. Replace the president at meetings in which the president is not present. In doing so they assume all the presidential responsibilities for that meeting.
2. Oversee the media and public relations. All announcements and flyers posted in the school must first be approved by the vice president

Sections 3- Treasurer: The duties listed below are the minimum duties of the treasurer. Others may be assigned. The treasurer is:
                     A.      In control club funds. Any expenses must be presented to the treasurer.
                     B.     The head of fundraising.
Section 4- Secretary: The duties listed below are the minimum duties of the secretary. Others may be assigned. The secretary is to:

1. Record the minutes at each meeting.
2. Make any necessary contacts to club members.
3. Keep an accurate and up-to-date record of attendance.
4. Keep an accurate and up-to-date record of member activity.

Section 5- Historian: The duties listed below are the minimum duties of the historian. Others may be assigned. The historian is to:

1. Keep a scrapbook composed of clippings from the various newspapers, and a collection of the outstanding papers of the society and photographs of the various club activities.

Section 6- Sergeant at Arms: The duties listed below are the minimum duties of the sergeant at arms. Others may be assigned. The sergeant at arms is to:
            A.       Assists the president with meeting agenda.
            B.       Establishes procedures and enforces rules at meetings.
Section 7- Executive Assistant: The position of executive assistant is created in order to assist with the duties assigned to the organization’s elected officers. The duties assigned to this position are at the discretion of the society’s president and sponsor.
 
Article VI- Ratification
The ratification of three/fourths of the organization’s membership shall be deemed sufficient for the Establishment of this Constitution. The sponsor shall decide the number required for ratification.
 
Article VI- Amendments
The society, whenever the society’s executive and membership deem it necessary, shall propose amendments to this constitution. Any amendments to the constitution must be presented before the general meeting of the society. The membership must present a two-thirds vote to ratify the amendment.
 
We the students and sponsor of the Liberty Middle School History Society, in sound mind and body, do ratify this Constitution on the second day of December in the Year two thousand and sixteen, and, in witness whereof we have hereunto subscribed our Names,
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